Boards monitor policy to find out whether their expectations are being met. A board needs to respond to an unacceptable monitoring report appropriately in order to fulfill its fiduciary responsibility to the co-op's owners. When the General Manager's monitoring doesn't meet the board's expectations the board needs to give clear direction to the Manager. Why do we monitor policy? Boards that use written policy [...]
By Todd Wallace 164 Jan-Feb 2013 The use of committees by boards is ubiquitous—as it should be, considering a small group’s agility when compared to a whole board. Unfortunately, boards often end up with unwieldy committee structures, groups that take up time and resources with little to show for it, or committee participants who feel burnt out and overworked. To avoid these undesirable results, consider the following suggestions when [...]
UPDATED: February 27, 2016 Bylaws are an important set of governing agreements in which the member-owners of a cooperative articulate the special dual relationship they have with each other: members of an association and owners of a business. In the bylaws, the member-owners define how they will make certain decisions together and how they will empower a board to make other decisions on [...]
Boards delegate to their GM the task of effectively managing the co-op’s operations, which requires a clear system of accountability to ensure the GM is doing this job well. How can a board and GM maintain this system of delegation and accountability during the more risky and busy time of an expansion project? How can the board be sure that good financial management continues [...]
By Carolee Colter, Helena O'Connor 161 July - August - 2012 An audit can be described as an unbiased examination and evaluation of systems and processes of an organization in order to demonstrate whether they are in compliance with a standard. The human resources (HR) function of any business, including cooperatives, covers all aspects of the employer's relationship with its employees: personnel policies, hiring, [...]
The startup Monadnock Food Co-op opened its 13,000-square-foot store just a wee bit ahead of schedule last month in Keene, New Hampshire. Yes, you read that right. Ahead of schedule. Of course having a committed board and manager are key to that accomplishment. Yet the reason for this is that their group was able to stay on task and complete projects on time. [...]
Board president David Woo of Weaver’s Way food co-op in Philadelphia, Penn. said that while the staff treatment policy is part and parcel of all the management limitation policies, he thinks that this particular policy can also function as an example to the greater community. It shows that the co-op values its employees and has high standards for human resources. “Consumer co-ops should be [...]
